In a new message or reply, type your message. If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message. Manually add your signature to a new message Select the default signature for new messages and replies.

Under Email signature, type your signature and use the available formatting options to change its appearance. You can create an email signature that you can add automatically to all outgoing messages or add manually to specific ones. Automatically add a signature to a message

Note: is the web version of Outlook for users signing in with a personal Microsoft account such as an or account. If you have more than one signature, you can select any of the signatures you've created. In your email message, on the Message tab, select Signature.Ĭhoose your signature from the fly-out menu that appears. If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually. When you're done, select OK, then select OK again to save the changes to your signature. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked. Select the Size tab and use the options to resize your image. To resize your image, right-click the image, then choose Picture. Select the Image icon, locate your image file, and select Insert. In the Select signature to edit box, choose the signature you want to add a logo or image to. Open a new message and then select Signature > Signatures. If you have a company logo or an image to add to your signature, use the following steps. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created. You'll have to add the signature manually to this one message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. Otherwise, accept the default option of (none).Ĭhoose OK to save your new signature and return to your message. In the Replies/forwards drop-down, select one of your signatures. You can select to have your signature automatically appear in reply and forward messages. This option does not add a signature to any messages you reply to or forward. If you don't want to automatically add a signature to new messages, choose (none). Go to in the New messages drop-down box and select one of your signatures. You can have a signature automatically added to all new messages. You can have different signatures for each email account. In the E-mail account drop-down box, choose an email account to associate with the signature. Under Choose default signature, set the following options. To add images to your signature, see Add a logo or image to your signature. For more information, see Create a signature from a template. You can also add social media icons and links in your signature or customize one of our pre-designed temlates. You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box. You can also use a pre-designed template to create your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to create and format your signature text, then copy and paste it into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. If you want to watch how it's done, you can go directly to the video below. Create your signature and choose when Outlook adds a signature to your messages Note: If you have a Microsoft account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products.

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